Lessons Learned: Fostering a Sense of Urgency

Lessons Learned: Fostering a Sense of Urgency

Nuru International is pioneering a solution to end extreme poverty in remote, rural areas. We believe that in pursuing this solution, we will find new ways to solve old problems. There is risk in being a pathfinder. With risk comes failure. Nuru will not complete its mission without failure. Failure will lead to our success.

Failing is frustrating and discouraging, and admitting and sharing those disappointments can be challenging in a competitive marketplace. However, we believe that the sector as a whole can benefit from these discussions. We are making ourselves vulnerable by admitting flaws and we hope that others will follow our lead to make the sector better.

I present this case study in the spirit of one of our most deeply held values: fail fast, learn fast.

 

Lessons Learned: Fostering a Sense of Urgency

Nuru teams in project sites are comprised of both international and local staff members. Together these teams are responsible for building the local organization capable of delivering and scaling impact sustainably. The international team is temporary and has an advisory role. The local team is permanent and evolve as the leaders of each Nuru country project. The international team acts as scaffolding for the local organization as we, together, build a solid foundation for a country project. Ultimately, Nuru International removes the scaffolding (when international staff members exit the project) leaving behind a strong local organization.

Starting in September 2008, Nuru began placing teams of international staff members to work on pilot project in Kenya. In this first iteration, international teams were on seven-month rotations. The idea was that Nuru International wanted to maintain a high operational tempo, a strong sense of urgency. We would not allow ourselves to create dependency and have international teams become integral components of the local organization, thereby creating dependency on temporary staff members. We would have frequent, rapid turnover so as not to bog progress down. This strategy was modeled after military tours, which seek to rotate teams frequently to keep leaders fresh and sharp on the ground.

That decision was based on this assumption:

Frequently rotating international teams in and out of our pilot project site, Nuru Kenya, will allow operations to maintain a high tempo and enable Nuru to reach our goals quickly without staff burnout.

Here’s how that assumption led to failure:

There was the belief that a pace needed to be set to “get things done” because time wasted meant extended suffering and lives lost. This sense of urgency led us to decide that the best way to do so was through constantly surging fresh staff into the project. Our strategy was wrong. The international teams’ operational tempo stayed high, but the local Kenyan team burned out. Building scaffolding faster than the structure can be built doesn’t lead to a faster completion date. International teams were running a relay race, while the Kenyan team was running a marathon.

This intentionally high turnover rate resulted in a lack of consistency in management and programming direction, which ultimately resulted in programmatic churn—constantly “reinventing the wheel” in our program model design. Local Kenyan teams felt confused. Without consistent mentorship and management, they became more dependent rather than less dependent on Nuru International. Local ownership waned as teams grew despondent realizing that their manager would soon change anyway.

What we learned:

  1. Pacing implementation is critical to achieving a long-term goal. There is a big difference in achieving short-term results and in sustaining results over the long-term. The key to success is keeping the end goal in sight, developing an intentional strategy, and then pacing implementation to achieve that goal. This cannot be done sporadically with ever-changing management.
  2. Avoid burnout. High operational tempo is important, but it also can create unrealistic expectations with local staff who will be responsible for continuing operations. International team members worked in excess of 80 hours per week. That tempo could neither be sustained in the long-term nor be turned over to a local partner.
  3. A key ingredient to building a culture of trust is time. The short tour length was an obstacle to building trust with local teams and the communities. Local staff and communities gave up on getting to know the international team. Without knowing each other, it was difficult to build trust.
  4. When promoting innovation, minimize any activity that disrupts productivity or undermines progress. International teams were just learning what was going on just as they were preparing to transition out. A one-month turnover between teams could not replace the consistent management of one person on a longer tour.

How we applied what we learned:

Nuru developed an intentional staffing strategy that included extending international team tours, reducing operational tempo and staffing for specific phases of a project:

  1. In 2011, Nuru extended the tour length for international teams. Teams are currently in the projects on two-year renewable contracts.
  2. International teams are staffed for specific phases in the lifecycle of a project. This change increased focus and continuity among teams, thereby reducing continuous redesign and churn.
  3. The extended tour length resulted in rethinking operational tempo expectations. Teams now work more sustainable workweeks of 50-60 hours versus the previous 80 hours.

 

We hope other organizations can avoid similar mistakes and feel inspired to share both their failures and successes with us. Let us know your thoughts by leaving a comment below.

About Aerie Changala

Chief Executive Officer — Aerie earned his BA in International Affairs from John Cabot University (Rome, Italy) and his MA in International Conflict Analysis from the University of Kent (Canterbury, UK). He served as a Peace Corps Volunteer in northern Burkina Faso. Aerie has been part of Nuru’s leadership since Nuru’s earliest days. Aerie initially served as Nuru’s second Team Leader in Kenya (following Jake) and has since led scouting, launching and designing of Nuru’s projects. Having spent the majority of his adult life living throughout Europe and sub-Saharan Africa, Aerie has traveled extensively, speaks seven languages, and brings a global perspective to his work at Nuru.

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